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Calculate monthly payments & extra principal paydown on business, SBA 7(a)/504, equipment, or commercial real estate loans, plus MACRS asset depreciation, IRS $0.70/mile deduction logs, and 48-state IFTA fuel tax.
| # | A | B | C | D | E | F | G | H | I |
|---|---|---|---|---|---|---|---|---|---|
| 1 | 🚛 2026 US TRUCKING DISPATCH, DRIVER SETTLEMENT, 48-STATE IFTA & FLEET P&L TRACKER | ||||||||
| 2 | ⚡ Click Here to Generate Printable Bills of Lading (BOL) & Scan Fuel Receipts at SuiteCrate.com → | ||||||||
| 4 | GROSS FREIGHT LINEHAUL ($) | DRIVER PAY & DIESEL FUEL ($) | NET FLEET OPERATING PROFIT | FLEET NET MARGIN % | |||||
| 5 | $42,850.00 | $23,940.00 | $18,910.00 | 44.1% | |||||
| 7 | ACTIVE LOAD DISPATCH BOARD, RATE PER MILE (RPM), DRIVER SETTLEMENT & NET PROFIT PER LOAD | ||||||||
| 8 | Load ID | Truck / Unit | Origin → Destination Lane | Loaded Miles | Gross Rate Con ($) | Driver Pay (28%) | Diesel Fuel & Tolls | Net Load Profit ($) | Gross RPM ($/mi) |
| 9 | LD-26-801 | TRK-104 | Dallas, TX → Atlanta, GA (Dry Van) | 795 | $2,850.00 | $798.00 | $645.00 | $1,407.00 | $3.58 |
| 10 | LD-26-802 | TRK-108 | Chicago, IL → Nashville, TN (Reefer) | 475 | $2,150.00 | $602.00 | $410.00 | $1,138.00 | $4.53 |
| 11 | LD-26-803 | TRK-112 | Houston, TX → Phoenix, AZ (Flatbed) | 1,175 | $4,100.00 | $1,148.00 | $980.00 | $1,972.00 | $3.49 |
| 12 | LD-26-804 | TRK-104 | Atlanta, GA → Charlotte, NC → Dallas | 1,060 | $3,650.00 | $1,022.00 | $860.00 | $1,768.00 | $3.44 |
| 13 | LD-26-805 | TRK-115 | Dedicated Regional Fleet Contract (Mo) | 8,400 | $30,100.00 | $8,428.00 | $9,047.00 | $12,625.00 | $3.58 |
| 14 | FLEET TOTAL | 4 Active Tractors | All Rate Cons Verified | 11,905 | $42,850.00 | $11,998.00 | $11,942.00 | $18,910.00 | $3.60 |
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| # | A | B | C | D | E | F | G | H |
|---|---|---|---|---|---|---|---|---|
| 1 | ⛽ TAB 2: QUARTERLY 48-STATE IFTA FUEL TAX CALCULATOR (MILES BY JURISDICTION) | |||||||
| 2 | 💡 USER GUIDE: Enter or paste your transactions below. Yellow cells are editable inputs; green cells & totals auto-calculate. | |||||||
| 4 | State Code | IFTA Jurisdiction Name | Total State Miles | Taxable Gallons (6.5 MPG) | Tax-Paid Gal Purchased | Net Taxable Gallons | State IFTA Tax Rate | Net IFTA Tax Due / (Cr) |
| 5 | TX | Texas (Base Jurisdiction) | 4,850 | 746 | 920 | -174 | $0.20 | ($34.80) |
| 6 | LA | Louisiana | 1,420 | 218 | 110 | 108 | $0.20 | $21.60 |
| 7 | MS | Mississippi | 1,180 | 182 | 250 | -68 | $0.18 | ($12.24) |
| 8 | AL | Alabama | 1,340 | 206 | 90 | 116 | $0.29 | $33.64 |
| 9 | GA | Georgia | 1,650 | 254 | 180 | 74 | $0.35 | $25.90 |
| 10 | IL | Illinois | 1,465 | 225 | 281 | -56 | $0.45 | ($25.20) |
| 11 | IFTA TOTAL | 6 State Jurisdictions | 11,905 | 1,831 | 1,831 | 0 | $0.28 | $8.90 |
| # | A | B | C | D | E | F | G |
|---|---|---|---|---|---|---|---|
| 1 | 🏦 TAB 3: SBA 7(A) EQUIPMENT LOAN AMORTIZATION, 1.25X DSCR & PREVENTIVE MAINTENANCE LOG | ||||||
| 2 | Tracks Commercial Truck / Equipment Note Principal vs. Interest and DOT Preventive Maintenance (PM) intervals. | ||||||
| 4 | Unit / Loan ID | Tractor / Equipment Asset | Monthly Note ($) | Principal Paid ($) | Interest Deduct ($) | Monthly PM Reserve | DOT / FMCSA Inspection Status |
| 5 | TRK-104 | 2024 Freightliner Cascadia 126 | $2,450.00 | $1,680.00 | $770.00 | $450.00 | DOT ANNUAL PASSED • PM OK |
| 6 | TRK-108 | 2023 Kenworth T680 Next Gen | $2,280.00 | $1,590.00 | $690.00 | $450.00 | DOT ANNUAL PASSED • PM OK |
| 7 | TRK-112 | 2022 Peterbilt 579 UltraLoft | $1,950.00 | $1,420.00 | $530.00 | $550.00 | PM SERVICE B DUE IN 1,200 MI |
| 8 | TRK-115 | 2024 Utility 53' Reefer Trailer | $1,120.00 | $810.00 | $310.00 | $250.00 | THERMO KING PM VERIFIED |
| 9 | FLEET DEBT | SBA DSCR = 2.42x (Passes >1.25x) | $7,800.00 | $5,500.00 | $2,300.00 | $1,700.00 | LINE 16B INTEREST DEDUCTIBLE |
| # | A | B | C | D | E | F | G | H |
|---|---|---|---|---|---|---|---|---|
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| 5 | System ID | Custom Software Suite (Web / Office LAN) | Replaces Monthly Cloud SaaS | 1-Yr SaaS Cost ($) | Starter One-Time | Pro LAN One-Time | Payback Period | Live Demo & Pricing Page |
| 6 | SYS-07 | Nail Salon & Spa POS, 60/40 Payroll & Turn Board | Boulevard / Vagaro / MangoMint | $4,200.00 | $499.00 | $999.00 | 3.2 Months (Rank #1) | 🔗 View Live Screens & Demo → |
| 7 | ⭐ SYS-06 | Trucking Dispatch, IFTA Fuel Tax & Driver Settlement | Samsara / Axon / McLeod TMS | $5,400.00 | $799.00 | $1,499.00 | 3.5 Months (Rank #2) | 🔗 View Live Screens & Demo → |
| 8 | SYS-02 | Multi-Warehouse Inventory, Barcode & FIFO WMS | Fishbowl / Cin7 / Katana Cloud | $7,200.00 | $699.00 | $1,499.00 | 2.8 Months (Rank #3) | 🔗 View Live Screens & Demo → |
| 9 | SYS-08 | Auto Repair Shop RO, DVI Inspection & Parts POS | Tekmetric / Shopmonkey / Mitchell1 | $4,800.00 | $599.00 | $1,199.00 | 3.0 Months (Rank #4) | 🔗 View Live Screens & Demo → |
| 10 | SYS-09 | Rental Property (<50 Doors) Schedule E & CAM Suite | AppFolio ($298/mo min) / Buildium | $3,600.00 | $599.00 | $1,199.00 | 3.8 Months (Rank #5) | 🔗 View Live Screens & Demo → |
| 11 | SYS-03 | Contractor Job Costing, AIA G702/G703 & COI Suite | AccuLynx / Buildertrend / Procore | $6,600.00 | $699.00 | $1,399.00 | 2.9 Months (Rank #6) | 🔗 View Live Screens & Demo → |
| 12 | SYS-04 | Manufacturing Multi-Level BOM, MRP & Shop Floor | Katana MRP / MRPeasy / NetSuite | $8,400.00 | $899.00 | $1,799.00 | 2.6 Months (Rank #7) | 🔗 View Live Screens & Demo → |
| 13 | SYS-05 | Bi-Weekly Time Clock, FLSA Overtime & 1099 Payroll | Gusto / ADP / Deputy Per-Seat | $3,200.00 | $499.00 | $999.00 | 3.6 Months (Rank #8) | 🔗 View Live Screens & Demo → |
| 14 | SYS-01 | Multi-Entity Accounting, Bank OCR & Schedule C Tax | QuickBooks Online Advanced ($235/mo) | $2,820.00 | $599.00 | $1,199.00 | 4.0 Months (Rank #9) | 🔗 View Live Screens & Demo → |
| 15 | SYS-10 | Private Medical / Chiropractic Clinic EHR & Billing | Athenahealth / SimplePractice / Kareo | $6,000.00 | $899.00 | $1,799.00 | 3.4 Months (Rank #10) | 🔗 View Live Screens & Demo → |
| 16 | AVERAGE | Average 1-Year Savings vs. Cloud SaaS Subscriptions | 100% Self-Hosted / LAN Ownership | $5,222.00 | $669.00 | $1,349.00 | ~3.3 Months ROI | 100% Source Code Included |
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Most free spreadsheets online are broken, locked behind paywalls, or laden with risky macros. Here is how SuiteCrate models are engineered differently.
Zero VBA code. Guaranteed safe from malicious macros, bypassing corporate IT security blockades and Office Trust Center warnings. 100% compatible with Excel, Google Sheets, and Apple Numbers.
Pale yellow cells (#FEFCE8) signify editable user inputs. Mint green cells (#ECFDF5) protect automated formulas. Locked freeze panes ensure effortless navigation.
Industry-standard progress billing with 10% contractual retainage tracking, Home Depot/Lowe's material receipt reconciliation, and mechanic's lien waiver audit schedules.
Tab 4 provides a direct migration path to SuiteCrate's offline LAN systems (SYS-01). Share identical database column structures when you outgrow manual spreadsheet entries.
All business deductions categorized in this workbook satisfy the Internal Revenue Code (IRC) § 162 standard of being "ordinary and necessary" expenses paid or incurred in carrying on a trade or business.
For qualifying equipment, machinery, and off-the-shelf software placed in service during FY2026, capital expenditures up to $1,220,000 are eligible for full immediate expensing before the phase-out limit ($3.05M).
All ledgers in Tab 2 and Tab 3 require contemporaneous recording of transaction dates, payee tax identification numbers (EIN/SSN), and business justifications to withstand formal IRS examinations.
Everything you need to know about using, auditing, and upgrading this workbook.
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