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Generate numbered Purchase Orders (PO), build Good-Better-Best contractor job estimates & material takeoffs, track Home Depot/Lowe's receipts by job, and monitor 10% AIA retainage & profit margins across 50 active jobs.
| # | A | B | C | D | E | F | G | H |
|---|---|---|---|---|---|---|---|---|
| 1 | 🏗️ 2026 US CONTRACTOR JOB COSTING, AIA 10% RETAINAGE & MATERIAL TAKEOFF TRACKER | |||||||
| 2 | ⚡ Click Here to Generate Numbered Purchase Orders (PO) & Contractor Estimates at SuiteCrate.com → | |||||||
| 4 | ACTIVE CONTRACT BACKLOG ($) | DIRECT MATERIALS & SUBS ($) | NET JOB GROSS PROFIT ($) | PORTFOLIO GROSS MARGIN % | ||||
| 5 | $312,500.00 | $198,450.00 | $114,050.00 | 36.5% | ||||
| 7 | ACTIVE JOBS PROFITABILITY, AIA 10% RETAINAGE HELD & GROSS MARGIN BOARD | |||||||
| 8 | Job / Project # | Client & Project Scope | Contract Value ($) | Materials (HD/Lowes) | Subcontractors & Labor | 10% AIA Retainage | Net Job Profit ($) | Gross Margin % |
| 9 | JOB-2026-101 | Henderson Custom Kitchen & Bath Remodel | $64,500.00 | $19,400.00 | $21,800.00 | $6,450.00 | $23,300.00 | 36.1% |
| 10 | JOB-2026-102 | Oakwood Architectural Roof (38 Squares) | $28,400.00 | $9,850.00 | $7,900.00 | $2,840.00 | $10,650.00 | 37.5% |
| 11 | JOB-2026-103 | Westside Medical Tenant Finish-Out | $118,000.00 | $38,900.00 | $39,200.00 | $11,800.00 | $39,900.00 | 33.8% |
| 12 | JOB-2026-104 | Cedar Park 5-Ton HVAC Dual-Zone Retrofit | $24,600.00 | $8,900.00 | $5,800.00 | $2,460.00 | $9,900.00 | 40.2% |
| 13 | JOB-2026-105 | Summit Commercial Concrete & ADA Ramp | $77,000.00 | $22,400.00 | $24,300.00 | $7,700.00 | $30,300.00 | 39.4% |
| 14 | PORTFOLIO TOTAL | 5 Active Construction Jobs | $312,500.00 | $99,450.00 | $99,000.00 | $31,250.00 | $114,050.00 | 36.5% |
| 16 | 🚀 REPLACE ACCULYNX & BUILDERTREND ($499/MO) WITH SYS-03 CONTRACTOR JOB COSTING & AIA SUITE ($699 ONE-TIME) → | |||||||
| # | A | B | C | D | E | F | G | H | I |
|---|---|---|---|---|---|---|---|---|---|
| 1 | 🧱 TAB 2: HOME DEPOT PRO XTRA, LOWE'S & SUPPLY HOUSE MATERIAL RECEIPT LEDGER | ||||||||
| 2 | 💡 USER GUIDE: Enter or paste your transactions below. Yellow cells are editable inputs; green cells & totals auto-calculate. | ||||||||
| 4 | PO / Slip # | Date | Assigned Job # | Supplier / Store # | Material Takeoff Description | Qty | Unit Cost ($) | Sales Tax ($) | Line Total ($) |
| 5 | PO-26-401 | 2026-01-12 | JOB-2026-101 | Home Depot Pro #0604 | 3/4" Birch Cabinet Plywood & HardieBacker | 45 | $62.00 | $230.18 | $3,020.18 |
| 6 | PO-26-402 | 2026-01-18 | JOB-2026-102 | ABC Supply Co. #118 | GAF Timberline HDZ Shingles (Bundles) | 120 | $41.50 | $410.85 | $5,390.85 |
| 7 | PO-26-403 | 2026-01-25 | JOB-2026-103 | Lowe's Pro Supply | 2x4 Metal Studs, 5/8" Type X Drywall Sheets | 210 | $18.40 | $318.78 | $4,182.78 |
| 8 | PO-26-404 | 2026-02-04 | JOB-2026-104 | Ferguson HVAC Supply | Trane 5-Ton 16 SEER2 Condenser & Air Handler | 2 | $3,450.00 | $569.25 | $7,469.25 |
| 9 | PO-26-405 | 2026-02-14 | JOB-2026-105 | Vulcan Ready-Mix Co. | 4000 PSI Fiber-Reinforced Concrete (Cu Yds) | 65 | $168.00 | $900.90 | $11,820.90 |
| 10 | PO-26-406 | 2026-02-22 | JOB-2026-101 | Floor & Decor Pro | Calacatta Porcelain 24x48 Tile & Laticrete | 85 | $54.00 | $378.68 | $4,968.68 |
| 11 | TOTAL POs | 6 Purchase Orders | All Active Jobs | TOTAL VERIFIED MATERIAL PURCHASES | 527 | $632.32 | $2,808.64 | $36,852.64 | |
| # | A | B | C | D | E | F | G |
|---|---|---|---|---|---|---|---|
| 1 | 👷 TAB 3: SUBCONTRACTOR COI COMPLIANCE, LIEN WAIVER & 10% RETAINAGE SCHEDULE | ||||||
| 2 | Tracks General Liability & Workers Comp COI Expiration, Conditional/Unconditional Lien Waivers, and 10% Holdback. | ||||||
| 4 | Subcontractor ID | Trade Subcontractor Name | Subcontract Total ($) | Billed to Date ($) | 10% Retainage Held | Net Paid to Sub ($) | COI & Lien Waiver Status |
| 5 | SUB-101 | Lone Star Master Plumbers LLC | $28,000.00 | $22,000.00 | $2,200.00 | $19,800.00 | COI ACTIVE • WAIVER SIGNED |
| 6 | SUB-102 | Precision Commercial Electric | $34,500.00 | $25,000.00 | $2,500.00 | $22,500.00 | COI ACTIVE • WAIVER SIGNED |
| 7 | SUB-103 | Metro Drywall & Acoustics Inc. | $19,800.00 | $19,800.00 | $1,980.00 | $17,820.00 | HOLD FINAL RELEASE WAIVER |
| 8 | SUB-104 | Apex HVAC Sheet Metal Co. | $16,700.00 | $12,000.00 | $1,200.00 | $10,800.00 | COI ACTIVE • W-9 ON FILE |
| 9 | TOTAL SUBS | 4 Active Trade Subcontractors | $99,000.00 | $78,800.00 | $7,880.00 | $70,920.00 | 100% AIA G702 COMPLIANT |
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|---|---|---|---|---|---|---|---|---|
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| 5 | System ID | Custom Software Suite (Web / Office LAN) | Replaces Monthly Cloud SaaS | 1-Yr SaaS Cost ($) | Starter One-Time | Pro LAN One-Time | Payback Period | Live Demo & Pricing Page |
| 6 | SYS-07 | Nail Salon & Spa POS, 60/40 Payroll & Turn Board | Boulevard / Vagaro / MangoMint | $4,200.00 | $499.00 | $999.00 | 3.2 Months (Rank #1) | 🔗 View Live Screens & Demo → |
| 7 | SYS-06 | Trucking Dispatch, IFTA Fuel Tax & Driver Settlement | Samsara / Axon / McLeod TMS | $5,400.00 | $799.00 | $1,499.00 | 3.5 Months (Rank #2) | 🔗 View Live Screens & Demo → |
| 8 | SYS-02 | Multi-Warehouse Inventory, Barcode & FIFO WMS | Fishbowl / Cin7 / Katana Cloud | $7,200.00 | $699.00 | $1,499.00 | 2.8 Months (Rank #3) | 🔗 View Live Screens & Demo → |
| 9 | SYS-08 | Auto Repair Shop RO, DVI Inspection & Parts POS | Tekmetric / Shopmonkey / Mitchell1 | $4,800.00 | $599.00 | $1,199.00 | 3.0 Months (Rank #4) | 🔗 View Live Screens & Demo → |
| 10 | SYS-09 | Rental Property (<50 Doors) Schedule E & CAM Suite | AppFolio ($298/mo min) / Buildium | $3,600.00 | $599.00 | $1,199.00 | 3.8 Months (Rank #5) | 🔗 View Live Screens & Demo → |
| 11 | ⭐ SYS-03 | Contractor Job Costing, AIA G702/G703 & COI Suite | AccuLynx / Buildertrend / Procore | $6,600.00 | $699.00 | $1,399.00 | 2.9 Months (Rank #6) | 🔗 View Live Screens & Demo → |
| 12 | SYS-04 | Manufacturing Multi-Level BOM, MRP & Shop Floor | Katana MRP / MRPeasy / NetSuite | $8,400.00 | $899.00 | $1,799.00 | 2.6 Months (Rank #7) | 🔗 View Live Screens & Demo → |
| 13 | SYS-05 | Bi-Weekly Time Clock, FLSA Overtime & 1099 Payroll | Gusto / ADP / Deputy Per-Seat | $3,200.00 | $499.00 | $999.00 | 3.6 Months (Rank #8) | 🔗 View Live Screens & Demo → |
| 14 | SYS-01 | Multi-Entity Accounting, Bank OCR & Schedule C Tax | QuickBooks Online Advanced ($235/mo) | $2,820.00 | $599.00 | $1,199.00 | 4.0 Months (Rank #9) | 🔗 View Live Screens & Demo → |
| 15 | SYS-10 | Private Medical / Chiropractic Clinic EHR & Billing | Athenahealth / SimplePractice / Kareo | $6,000.00 | $899.00 | $1,799.00 | 3.4 Months (Rank #10) | 🔗 View Live Screens & Demo → |
| 16 | AVERAGE | Average 1-Year Savings vs. Cloud SaaS Subscriptions | 100% Self-Hosted / LAN Ownership | $5,222.00 | $669.00 | $1,349.00 | ~3.3 Months ROI | 100% Source Code Included |
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Most free spreadsheets online are broken, locked behind paywalls, or laden with risky macros. Here is how SuiteCrate models are engineered differently.
Zero VBA code. Guaranteed safe from malicious macros, bypassing corporate IT security blockades and Office Trust Center warnings. 100% compatible with Excel, Google Sheets, and Apple Numbers.
Pale yellow cells (#FEFCE8) signify editable user inputs. Mint green cells (#ECFDF5) protect automated formulas. Locked freeze panes ensure effortless navigation.
Industry-standard progress billing with 10% contractual retainage tracking, Home Depot/Lowe's material receipt reconciliation, and mechanic's lien waiver audit schedules.
Tab 4 provides a direct migration path to SuiteCrate's offline LAN systems (SYS-01). Share identical database column structures when you outgrow manual spreadsheet entries.
All business deductions categorized in this workbook satisfy the Internal Revenue Code (IRC) § 162 standard of being "ordinary and necessary" expenses paid or incurred in carrying on a trade or business.
For qualifying equipment, machinery, and off-the-shelf software placed in service during FY2026, capital expenditures up to $1,220,000 are eligible for full immediate expensing before the phase-out limit ($3.05M).
All ledgers in Tab 2 and Tab 3 require contemporaneous recording of transaction dates, payee tax identification numbers (EIN/SSN), and business justifications to withstand formal IRS examinations.
Everything you need to know about using, auditing, and upgrading this workbook.
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