Stop watching operators check boxes on paper clipboards without actually inspecting machinery. Generate durable camera QR asset tags, enforce mandatory timestamped smartphone photos on safety SOPs, and automate 250-hour preventive maintenance work orders on your office LAN.
Paper clipboards invite "pencil-whipping" where operators tick all boxes without ever checking oil levels. But cloud CMMS platforms charge $40–$55/month per maintenance tech — costing thousands just to log a grease gun service.
Paper inspection sheets provide zero proof when OSHA or insurance investigators show up after an equipment failure. Cloud CMMS vendors charge steep per-technician monthly tolls.
Pay once. Print durable QR code stickers for all machinery. Technicians scan with their phone camera, take required verification photos, and sync directly to your office database.
Keep heavy machinery, CNC machines, vehicles, and warehouse equipment operating at peak reliability with zero unexpected downtime.
Operators aim their phone camera at the equipment QR tag. Instantly opens the daily pre-shift safety inspection. Requires taking a photo of fluid levels and safety interlocks before submitting, terminating pencil-whipping permanently.
Auto-generates Preventive Maintenance work orders (e.g. 250-hour oil change, 500-hour hydraulic flush, annual DOT/OSHA inspection). Alerts maintenance leads before breakdowns happen.
Tracks technician labor hours, parts replaced, and downtime costs for every repair. Gives CFOs exact lifetime Total Cost of Ownership (TCO) so you know when to repair vs. replace a machine.
Track critical filters, belts, bearings, and hydraulic seals in your shop crib. Whenever parts are used on a work order, inventory deducts automatically and flags reorder quantities.
Print durable QR code asset tags formatted directly for standard Avery weatherproof polyester label sheets (2"x4" or 1"x3") or thermal label printers (Zebra/Dymo) directly from your office PC.
Select your edition below. Backed by our 30-Day Money-Back Guarantee, open database ownership, and zero monthly subscriptions.
For shops with up to 15 equipment assets.
For commercial fleets, facilities & production plants.
For multi-facility corporations & heavy civil contractors.
We will send your team a private, playable sandbox demo of SuiteCrate Equipment CMMS Lite. Test scanning QR tags with your phone camera, running a photo inspection SOP, and creating maintenance work orders.
It runs through the native mobile browser (Safari on iPhone or Chrome on Android). Operators open their standard camera app and point it at the QR code tag attached to the machine. A web link pops up, opening the inspection screen immediately. Zero app store downloads or IT MDM profiles required.
For critical safety checkpoints (e.g. brake fluid reservoir, hydraulic lines, hour meter, tire tread), the digital checklist requires the operator to tap "Take Photo". The camera takes a live photo and embeds an un-editable GPS coordinate and timestamp into the report. Operators cannot submit the inspection from their breakroom.
Whenever an operator logs daily hours during the QR inspection, the system updates that machine's cumulative runtime meter. When the machine approaches its maintenance interval (e.g. 250h engine oil, 500h hydraulic filter, 1,000h transmission), the software automatically generates and assigns a Preventive Maintenance work order to your mechanics.
The system generates printable sheets formatted for standard Avery weatherproof heavy-duty polyester label sheets (laser or inkjet) as well as direct thermal barcode printers (Zebra, Dymo, Brother). For extreme conditions, you can export the QR SVGs to print on anodized aluminum asset tags.
Yes. You can generate a vendor work order link. Outside mechanics scan the machine's QR tag and enter repair notes, parts replaced, and invoice numbers directly without having full access to your financial accounting records.
The system creates automatic daily timestamped backups of your SQLite database. You can restore your entire equipment history, inspection photos, and maintenance records onto any replacement PC or Mac in under 3 minutes.
None. Zero monthly or annual subscriptions forever. You own the software and the database permanently under our lifetime license.
Submit your details in the form above. We will send an instant demo link where you can test scanning equipment QR codes, test the photo inspection flow, and review maintenance work orders.
